Google Groups provides an easy to use web-based management interface for list owners. It allows you to add and remove members, moderate messages, change access settings. Please see the Google Groups Official Help page.
Requesting an email list or Google Group
You can request an email list for your class or a departmental email list by using the form at Requesting an email list.
Finding your Google Group memberships
Visit Google Groups to find out your group membership. Google will list the groups to which you belong. If you are an owner or manager of the group, Google will display a Group settings icon that you can select to manage the group members and settings. If the Leave group icon setting is enabled, you can also select the Leave group icon to leave the group.
Joining a group
If you would like to join an available Michigan Tech Google Group, please visit All Groups and search for the group in the list. Then, you can select Join group or Ask to join group. If neither button appears, you can contact the group owner directly to ask to join the group. If the owner has allowed contact, you can add +managers to the group email to contact the owner. For example, to contact the owner of a group named group-l@mtu.edu, you would use group-l+managers@mtu.edu.
You can use the instructions at Find and Join a Group for more information.
Managing members
If you are an owner or manager of a Google Group, please visit Choose Settings for the Group for instructions. There are other options available for member settings than those listed. Keep in mind that Google makes setting options changes regularly, so these are subject to change.
Members outside of Michigan Tech
After you create your group, you can select Group settings, then General, then Allow external members. By default, only those with Michigan Tech email addresses can be added to your new email list. . Please visit Google Workspace Learning Center - Create a group for instructions.
Add
After you create your group, you can select People, then Members, then Add members.
Remove
Select People, then Members, select the member you'd like to remove, then select the icon to Remove member.
Change role
Select People, then Members, select the member you'd like to change, then select the icon to Change role (Owner, Manager, or Member)
Viewing or changing Group settings
Visit instructions to Choose Settings for the Group to view the description of each group setting and how to modify them. You can search for common tasks or questions the Google Groups Help for more information. There are a several settings that the group owners can set. We have some listed, but there are more available. Keep in mind that Google makes setting options changes regularly, so these are subject to change.
General
Note that when you send an email to a Google Group to which you belong, Google will not send you a copy of your own email.
- Group name, Group email address, and the Group description
- Who can see the group (Group members, Organization members @mtu.edu, or Anyone on the Web)
- Who can join the group (Invited users only, Organization users only @mtu.edu, or Organization users can ask @mtu.edu
- Allow external members (ON or OFF). People outside the organization @mtu.edu can be members.
- Who can post (Group owners, Group managers, Group members, Entire Organization @mtu.edu, Anyone on the web)
- Who can view members (Group owners, Group managers, Group members, Entire Organization @mtu.edu, Anyone on the web)
Member privacy
- Who can contact group owners (Group owners, Group managers, Group members, Entire Organization @mtu.edu, Anyone on the web)
- Who can view member email addresses (Group owners, Group managers, Group members, Entire Organization @mtu.edu, Anyone on the web)
Posting policies
- Conversation history (ON or OFF). Keep conversations in Google Groups and let members get email digests.
- Who can moderate content (Group owners, Group managers, Group members)
- Who can post as group (Group owners, Group managers, Group members, Entire Organization @mtu.edu, Anyone on the web)
- Message moderation (No moderation, Moderate messages from non-members, Moderate all messages)
Email options
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Post replies to (Sender chooses recipient, All Group members, Group managers only, Group owners only, The author of the message only, A custom address)
One case example would be instructors who would like to have students only reply to the instructor or the TAs of the class. The instructor would select that only owners can post to the list, not all members using the class list creation tool. Once created, the instructor can set for replies to go to owners, managers and owners, or another option. Instruct the students to select Reply, not Reply All, or they will get a bounce back message from the list.