Adding departmental printers to an off-domain Windows computer

Papercut is required.

You can install this list of departmental printers to your off-domain system. You will need to have or download the printer driver listed for the particular printer(s) you would like to install and will need to manually configure advanced options, such as stapling, punch, and job accounting, if applicable, for off-domain systems.

  1. Ensure that you have the PaperCut client running. This is called PCClient in your programs list. 
  2. Go to the Control Panel and select Devices and Printers.
  3. From the menu bar, select Add a printer.
    add a printer in the device and printers window
  4. At the bottom of the window, click on the text The printer that I want isn’t listed.
    click on printer wasn't listed
  5. In the new window, select Add a printer using a TCP/IP address or hostname and click Next. You can install this list of departmental printers to your off-domain system.
    add printer using tcp/IP address or hostname
  6. In the new window make these changes:
    • Device type: TCP/IP Device.
    • Hostname or IP address:
    • Port name: Enter the queue name of the printer you want to add. Example: husky-bw
    • Uncheck the option for Query the printer and automatically select the driver to use
  7. Select Next. It will take some time while the computer attempts to detect the port. Once it times out, a new window will appear.
    add printer window options
  8. Select Custom and click Settings...
    click custom settings
  9. Enter the following information in Configure Standard TCP/IP Port Monitor:
    • Port name: Enter the queue name of the printer you want to add. Example: husky-bw
    • Printer Name or IP Address:
    • LPR: Select the option for LPR
    • LPR Byte Counting Enabled. Select the option for LPR Byte Counting Enabled
    • Click OK, then click Next.
      queue and LPR settings
  10. Select the driver for the printer you are adding. Select the manufacturer, then search through the list for individual printers. Click Next.
    select printer driver
    • If you do not have the driver installed on your computer, you will need to download the driver from the printer manufacturer's site.
      1. View the printer driver listed for the printer you would like to add at list of departmental printers. Example: If you would like to add admin-121-copier, you would need to download install the Kyocera TASKalfa 5002i KX driver.
        Queue Model Driver
      2. Search for the printer driver online as it is listed in the Driver column from the printer manufacturer's Web site. Example: If you have use Windows 10, search for Kyocera TASKalfa 5002i KX for Windows 10 on the Kyocera Web site. Here are the common printer driver download sites. It is best to install the specific model's driver if you are having trouble with the global print driver.
        1. Xerox
        2. Kyocera
        3. HP
        4. Dell
        5. Canon
        6. Epson
        7. Brother
        8. Lexmark
      3. Download the printer driver to your computer and remember the location.
        • Note: You may need to extract the downloaded printer drivers or run an .exe file to install the driver. Also, you may need to select the printer .inf file in the downloaded printer driver files. If you need to select the .ini file, please select Have Disk in the next step, then browse in the location of the printer driver you downloaded.
  11. Select Use the driver that is currently installed (recommended) if the driver is already installed and click Next.
    use driver that is currently installed
  12. Change Printer name to reflect the queue name you are adding (example: husky-bw) and click Next.
    add printer name
  13. Important: Select the option for Do not share this printer.
  14. Click Next and then click Finish.
    do not share this printer option
  15. Configure the options for your particular printer, such as additional trays, finishing options (stapling/punch units), and job accounting.
    1. Go to the Control Panel and select Devices and Printers
    2. Right-click on the printer and choose Printing Preferences.
    3. Select the particular configurations that you need for that printer.
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