Managing your home directory data usage using storage tools

You may have received an email that the storage space used by your home directory (H: drive) has exceeded the soft limit and is nearing the hard limit. If the hard limit is reached, additional files cannot be added or modified.

You can check your current data usage and view a list of your directories on the Storage Web Tools Dashboard page

Logging into the storage web tools dashboard

To use the storage web tools dashboard, a VPN connection is required. 

Go to the Storage Web Tools Dashboard page and log in with your Michigan Tech account name and password. 

Check current usage and space limit 

  1. On the Storage Web Tools Dashboard page, under the Self Service menu, select Check My Data Usage Quota
  2. Select the Run Command button.
  3. The message Please Wait... will display while the tool is executing the command. Note that the number of files within your home directory will directly affect how long it takes to display the results. If you receive a message that the system is busy, wait a few minutes, then try again. 
  4. When the command is finished, your data usage information will be displayed. 
    • Disk Used: This is the current usage of your home directory.
    • Hard Disk Limit: This is your space limit. If you reach your space limit or higher, additional files cannot be added or modified.
    • Soft Disk Limit: You will need to stay under your Soft Disk Limit to stop the notifications.

List home directory sizes

  1. On the Storage Web Tools Dashboard page, under the Self Service menu, select List Directories By Size.
  2. Select the Run Command button. 
  3. The message Please Wait... will display while the tool is executing the command. Note that the number of files within your home directory will directly affect how long it takes to display the results. If you receive a message that the system is busy, wait a few minutes, then try again. 
  4. When the command is finished, your directories, or folders, within your home directory will be listed in order of size from largest to smallest. Each line lists your current usage and the path to the top level of your home directory (H: drive).You can use this information to focus your efforts in reducing space usage.

Tips for reducing space usage

  • Focus your efforts on the directories that are taking up the most space.
  • Remove files or folders that you recognize, such as those located in H:\Documents. There are certain directories, such as Library or Application Data, that may contain system settings you need for programs to function properly. Be cautious when removing any files from those locations manually.
  • Check your Downloads for any files or folders you no longer need.
  • Clear out your browser cache and other application data/cache, if applicable, using the application's tool. 
  • Upload files or folders to Google Drive, which has unlimited space, or save files to a personal external storage device or to an appropriate M: drive share to which you have access.
  • Empty your Recycle bin (Windows) or Trash (Mac or Linux) once you have deleted unneeded files and before logging off a campus computer. 
  • Check your current usage again after removing files and emptying your recycle bin or trash. 

If you need help reducing space usage or to request a limit increase, please contact Michigan Tech IT at it-help@mtu.edu or 906-487-1111.

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Details

Article ID: 53543
Created
Wed 5/9/18 11:07 AM
Modified
Tue 11/16/21 8:16 AM