Google Device Policy - Faculty and Staff device usage

Michigan Tech Staff and Faculty Google accounts are required by the University to agree to the use of Google Device Policy to use their @mtu.edu account with any Android device. 

The Google Device Policy will:

  • Provide basic information about your phone (serial number, current OS version, WiFi MAC address) to the University. This is part of the base information that Google gathers as soon as you connect with your phone.
  • Allow the University to remotely wipe the device. This allows the IT Security staff to remotely wipe the phone if it is lost or stolen and you can not wipe it yourself.
  • Allow the University to remotely remove the account from the device. This is used if a faculty or staff member were to separate from the University and allows the University to wipe the @mtu.edu Gmail, calendar, docs, and contacts while leaving all of the user’s personal information intact.

Frequently Asked Questions

Why did this I just get prompted to enable this policy?

Prior to November 21, 2019, some faculty and staff that attended or currently attend the University were categorized as either students or alumni. A correction was made that returned current faculty and staff to their appropriate category. 

Is this just for Michigan Tech-owned phones?

No, this applies to any device you choose to use your @mtu.edu account with—personal or University-owned.

Does this apply to students or alumni?

No, this applies to faculty and staff who are actively employed with the University.

The Google Device Policy says that you can audit my apps, configure PIN/passcodes and configure my wifi. What does that mean, and do you do it?

The Device policy manager does give us the option to turn on settings to monitor applications or install/blacklist applications. It also has an option to allow us to push wireless network settings (eduroam, for example) and enforce PIN/passcodes on devices. We have these options turned off, as we feel that they would be an invasion of privacy. If, in the future, someone were to turn one of these options on, your phone would prompt you to accept the change in permissions prior to the change going into effect.

On an Android phone, you can verify the permissions that are requested at the time of installation (listed below) or by opening the Device Policy app if you have accepted the permissions the clicking on the Policies option in the left side menu.

Is there a way to use my @mtu.edu account on my phone without agreeing to the Google Device Policy?

You can use your web browser on your Android device to log in to the Gmail web site to access your email without being affected by this policy.

Why does this only affect Android users?

Android uses the Google Device Policy manager to enforce these devices. Apple has a similar capability that is enabled for any iOS device connected to Michigan Tech's Google accounts, but it does not prompt the users.

My device has gone missing or has been stolen, how do I report it so it can be wiped?

First, make sure you report the stolen or missing device to Public Safety and Police Services at 906-487-2216.  Public Safety and Police Services will then contact Information Technology on your behalf, or you can contact us directly by calling 906-487-1111 or by emailing it-help@mtu.edu.

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Details

Article ID: 93240
Created
Sat 11/23/19 10:14 AM
Modified
Mon 11/23/20 9:24 AM